Organize Passwords into Folders in iOS 18

Apple introduced a dedicated Passwords app in iOS 18 to streamline credential management across Apple devices, replacing the older section previously buried within Settings. While the standalone app introduces several improvements—including dedicated sections for Wi-Fi passwords and two-factor authentication codes—users looking for traditional custom folder organization will find certain limitations. This guide clarifies whether custom folder categories are supported in the iOS 18 Passwords app, details the built-in sorting options available, and outlines practical workarounds for grouping your credentials.

Does the iOS 18 Passwords App Support Custom Folders?

No, the iOS 18 Passwords app does not support creating traditional, custom personal folders or tags to categorize your credentials. You cannot natively create custom directories such as "Finance," "Social Media," or "Work" strictly for your personal, private vault.

Instead of custom folder structures, Apple relies on automated categorization and predefined sections to keep credentials organized.

Default Categories in iOS 18

When you open the Passwords app, credentials are automatically separated into fixed, built-in smart categories:

  • All: A master list containing every saved entry.
  • Passkeys: Credentials that use cryptographic passkeys rather than traditional passwords.
  • Codes: Accounts that have integrated time-based one-time password (TOTP) verification codes.
  • Wi-Fi: Saved Wi-Fi networks and their corresponding network passwords.
  • Security: A section flagging compromised, reused, or weak passwords.
  • Deleted: A trash folder retaining deleted items for up to 30 days.

Workaround: Using Shared Groups to Categorize Credentials

While standard personal folders do not exist, you can use the Shared Groups feature as a workaround to group credentials by category.

Shared Groups are intended to share select logins with family, friends, or colleagues, but you can create a group without adding any participants:

  1. Open the Passwords app.
  2. Tap the Manage or menu icon, then select New Group.
  3. Name the group after your desired category (e.g., "Work Logins" or "Banking").
  4. Skip adding members so that the group remains private to your account.
  5. Move the desired credentials into this newly created group.

Once created, these groups appear in the app’s main menu, functioning similarly to dedicated category folders.

Search and Sorting Features

To quickly find credentials without folders, the Passwords app includes built-in navigation tools:

  • Search Bar: Instantly filters accounts by website URL, domain, or account username.
  • Sorting: You can sort lists alphabetically by title or by recently modified/created dates.
  • Notes Field: Adding specific keywords into the custom notes field of individual entries allows you to find related accounts quickly using the global search bar.