How iOS 18 Passwords App Organizes Logins

In iOS 18, Apple replaced the buried passwords menu in Settings with a standalone Passwords app designed to streamline credential management. This dedicated application centralizes logins, passkeys, verification codes, and network details into clear, purpose-built categories. This article outlines how the app is structured, detailing how it organizes standard accounts, modern passkeys, and Wi-Fi networks for faster access and improved digital security.

Dedicated Category Dashboard

Upon launching the Passwords app, users are greeted by a clean grid of high-level categories that automatically sort saved credentials:

  • All: A unified, alphabetical list of every saved credential, regardless of type.
  • Passkeys: A dedicated view showing only accounts configured with passkeys, which use biometric authentication (Face ID or Touch ID) rather than traditional text passwords.
  • Codes: A section functioning as a built-in two-factor authenticator, displaying time-based one-time passwords (TOTP) that automatically refresh.
  • Wi-Fi: A repository of previously joined Wi-Fi networks and their network security keys.
  • Security: An automated audit section that flags compromised, reused, or weak passwords, providing direct links to change them on the respective services.
  • Deleted: A recently deleted folder that preserves removed items for up to 30 days before permanent deletion.

Account and Passkey Management

When an account supports both a password and a passkey, the app unifies them under a single entry to eliminate duplicates. Tapping an account reveals the username, current password, associated website or app, and any linked verification codes.

Passkeys are highlighted with distinct iconography, making it easy to identify which services no longer require manual passwords. If an account relies solely on a passkey, the app clarifies that authentication is handled cryptographically via Apple devices, removing the need for text-based credentials entirely.

Centralized Wi-Fi Credentials

Previously hidden deep within the Wi-Fi settings menu, all remembered networks are now gathered inside the Passwords app’s Wi-Fi section.

Each Wi-Fi entry displays the network name (SSID), security type, and hidden password. Tapping the password field reveals the characters in plain text for easy viewing. Additionally, users can generate a scannable QR code directly from a network’s entry, allowing non-Apple devices or guests to connect instantly without manually typing the passphrase.

Search, Sorting, and Shared Groups

To navigate large databases of logins, the app includes a persistent search bar at the top of the interface that queries titles, usernames, and notes simultaneously. Users can sort categories alphabetically or by the date an entry was last modified.

The app also supports Shared Groups. Users can create shared folders to securely sync specific passwords, passkeys, or Wi-Fi credentials with family members or trusted contacts across iOS, iPadOS, macOS, and Windows via iCloud for Windows.